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 Governor Mifflin Lacrosse Club

By – Laws

 

Article 1:  Organization

        

         Section I: Name of Organization

The organization shall be known as Governor Mifflin Lacrosse Club and will operate as an organization separate from the Governor Mifflin School District.

           

            Section II: Purpose of the Organization

            The purpose of the organization will be to function as the governing body of the sport of youth Lacrosse. The organization is and will:

1.      Be organized exclusively for charitable, religious, educational, and/or scientific purposes under section 501(c)(3) of the Internal Revenue Code

2.      Provide a team structure and administration for youth players.

3.      Encourage good sportsmanship among players, coaches, and other participants.

4.      Coordinate volunteers, fundraising and membership functions for the support of the sport of                  youth Lacrosse to benefit the Governor Mifflin Lacrosse Club.

5.      Exercise supervision over coaching staff.

6.      Organize training clinics, demonstrations and other such events in order to increase the             general awareness of and interest in the sport of Lacrosse.

7.      Act as a non-profit organization.

 

            Section III:  Official Year

The fiscal and operational year for Governor Mifflin Lacrosse Club will begin on November 1st and end on October 31st of the following year.  Elections of new officers will be held at the end of the season function.

           

            Section IV:  Location

Principal office in the State of Pennsylvania may be changed by the Board of Directors effective upon filing a certificate with the Secretary of State.

 

            Section V:  Activities

No part of the net earnings of the Organization shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons, except that the Organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the Purpose clause hereof.  No substantial part of the activities of the Organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provision of this document, the Organization shall not carry on any other activities not permitted to be carried on (A) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 

Article 2:  Membership

 

            Section I: Membership classification

            Membership shall be:

1.     Voting members shall be those parents or legal guardians who have a child participating as a             player in Governor Mifflin Lacrosse Club or interested parties who support the sport of            Lacrosse but who do not have a child participating as a player in Governor Mifflin Lacrosse                   Club or any person volunteering time, materials, or financial support to the Governor Mifflin Lacrosse Club and attend a minimum of 3 consecutive meetings.

   

            Section II:  Rights of Members

Voting members shall be entitled to vote on items brought before the membership at annual or other regular meetings of Governor Mifflin Lacrosse Club general membership.  Each voting member is entitled to one vote.  No proxy votes will be recognized.

 

            Section III:  Responsibility of Membership

All members of Governor Mifflin Lacrosse Association agree to be bound by the terms and amendments contained in these by-laws.

 

Article 3:  Board of Directors

 

         Section I: Qualifications and Limitations

Any voting member of Governor Mifflin Lacrosse Club is entitled to hold office on the Board of Directors.  Board members shall serve without compensation and shall abstain from voting in matters in which they have a personal financial interest.  Board members shall be elected by a simple majority of voting members at the end of the season function and shall serve a term of one year.

 

            Section II:  Removal of Board Member

A Board member may resign from the Board or may be removed from the Board by a two-thirds vote of the general membership at either a regular meeting or emergency general membership meeting as determined and called by the Board of Directors.

 

            Section III:  Board Vacancies

Any Board position not filled at the end of the season function or positions vacant due to resignation or removal shall be filled by simple majority vote of the Board.  The term of the appointee shall be the balance of the original term then vacant.

 

            Section IV:  Board Positions

The Board shall consist of President, Girls Vice-President, Boys Vice-President, Secretary, Co-Secretary, Treasurer, Co-Treasurer, HS Girls Booster Representative, HS Boys Booster Representative, Girls Scheduler, Boys Scheduler, a parent or guardian from each team and a coach from each team.

 

            Section V:  Board Duties

            President - who shall:

            1.   Act as the chief executive officer of Governor Mifflin Lacrosse Club.

            2.   Supervise the business affairs of Governor Mifflin Lacrosse Club.

            3.   Preside at meetings of the Board of Directors.

            4.   Review financial accounts with the Treasurer.

 

            Vice-Presidents - who shall:

            1.   In the absence or disability of the President perform the duties of the President.

            2.   Chair committee of the end of the season function.

            3.   Handle uniform distribution and collection of all teams.

            4.   Perform other functions as prescribed by the Board and the President.

 

            Secretary & Co-Secretary - who shall:

            1.   Keep minutes of Board and General Membership meetings.

            2.   Give notice of all regular and special meetings.

            3.   Collect and organize registration of players.

            4.   Perform other functions as prescribed by the Board and the President.

 

            Treasurer & Co-Treasurer - who shall:

            1.   Act as financial officer of the Organization.

            2.   Be responsible for the financial accounts held by the Organization.

            3.   Prepare an annual budget.

            4.   Prepare any legally required financial statements for the review and approval of the Board.

            5.   Distribute funds at the direction of the Board.

6.     Prepare for regular meetings a report of the financial position of the Organization including a transition record, account balances and a budget summary.

             7.   Perform other functions as prescribed by the Board and the President.

 

            High School Booster Representatives - who shall:

1.     Coordinate communication between the Board and the High School coaches, players, parents       and volunteers.

2.     Attend and represent Governor Mifflin Lacrosse Club at relevant league meetings and relay information back to the Board and Coaches.

 

            Schedulers - who shall:

1.     Coordinate communication between the Board and the coaches, players, parents and volunteers.

2.     Attend and represent Governor Mifflin Lacrosse Club at relevant league meetings to set up game schedules and relay information back to the Board and Coaches.

 

 

 

Article 4:  Meetings

 

            Section I: General Membership Meetings

The General Membership meeting shall be held not less than once per year.  The annual end of the season function shall serve as a General Meeting and shall be held at the end of the Spring Lacrosse season.  Quorum shall consist of those voting members present.  Other General Membership meetings may be held at the discretion of the Board of Directors.  Notice of such meetings shall be made by email to the membership not less than 14 days prior to the meeting.  Meetings shall be at a place determined by the President.

 

Section II:  Board of Directors Meetings

Regular Board Meetings shall be held on those dates and times chosen by the Board.  The quorum shall consist of a majority of Board members.

 

Section III:  Committee Meetings

The appropriate member of the Board will schedule committee and other special meetings and members shall be notified accordingly.

 

Article 5:  Committees

 

            Section I:

Standing Committees shall be created by the Board, as may be required, in order to promote the goals and interest of Governor Mifflin Lacrosse Club.

           

            Section II:

Chairpersons of the Standing Committees shall be nominated by voting members and approved by the Board.  Committee chairpersons shall serve a term of one year.  Committee members and chairs may be removed by a two-thirds vote of the Board of Directors in a properly held meeting.  Vacancies due to removal of a member may be filled by nomination of the committee and ratified by unanimous consent of the committee.

 

Section III:  

Chairpersons of each Standing Committee shall submit a tentative plan of work for the approval of the Board.  All projects must be pre-approved by the Board prior to initiation.

 

Article 6:  Coaching Staff

 

            Section I:   Nomination

            Any voting member may nominate persons wishing to act as Coach to the position.

 

            Section II:   Approval

Nominees for all coaching positions must be approved by a two-thirds majority of the Board of Directors present.  Coaches will not be considered as part of the quorum.

 

            Section III:   Responsibilities

            1.    Organize practices.

            2.    Conduct games.

            3.    Initial discipline of players.

            4.    Promote good sportsmanship among players and other participants as per US Lacrosse.

            5.    Actively pursue knowledge of the sport of lacrosse.

            6.    Perform any other functions relevant to the position of Coach.

 

            Section IV:   Removal

A Coach may be removed from the coaching staff upon a two-thirds vote of the Board of Directors present.  Coaches will not be considered as part of the quorum.

 

Article 7:   Players and Teams

 

            Section I:   Teams

            HS Teams are fully school sanctioned and funded by the Governor Mifflin School District as of 2009-2010 school year.

Governor Mifflin Lacrosse Club shall be organized into teams at the following levels and not to include any player at a grade level above:

1.      Middle School- consisting of players in grades 7 and 8, and other players at the Board’s discretion, who at the instruction of the Coach, are assigned to play at the Middle School level.

2.      Youth 5 & 6 - consisting of players in grades 5 and 6, and other players at the Board’s discretion, who at the instruction of the Coach are assigned to play at this level.

3.      Youth 3 & 4 - consisting of players in grades 3 and 4, and other players at the Board’s discretion, who at the instruction of the Coach are assigned to play at this level.    

It should be noted the Governor Mifflin Lacrosse Club is not affiliated with Governor Mifflin School District, and that school grades are used as guidelines. 

 

 

Section II:   Players Eligibility and Conduct

For eligibility purposes, Players at all levels of Governor Mifflin Lacrosse Club must meet one of the following qualifications:

1.      Live within the boundaries of the Governor Mifflin School District.

2.    Exceptions made by the Board if no team is available in a neighboring district.

Those students who are home schooled are invited to participate.  All players are expected to present themselves as representatives of Governor Mifflin Lacrosse Club and their community at all times.  The Coach, in a manner appropriate to the situation, will initially handle any act of misconduct by a player.  Any objection by a parent/guardian to the treatment of a player should be brought immediately to the attention of the appropriate representative.  If the objection is still unresolved, the representative will present the objection to the Board for review.

 

 

Article 8: Indemnification

 

The Organization shall indemnify each of its officers, employees and volunteers, whether or not then in service as such (and his or her heirs and personal representatives), against all reasonable expenses including final judgment actually and necessarily incurred by him or her in connection with the defense of litigation in which the individual is a party because he or she is or was an officer, employee, or volunteer serving in the Organization.  The individual shall have no rights to reimbursement for matters of gross misconduct, self-dealing or recklessness.

 

 

Article 9: Dissolution

 

            Section I:  Dissolution

Upon agreement of the Board of Directors that the need for Governor Mifflin Lacrosse Club no longer exists, the Board may, by unanimous vote, dissolve the organization.

 

Section II:  Distribution of Assets

Upon the dissolution of the Organization, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities of the Organization, dispose of all remaining assets by distribution for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or to such organization(s) organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at that time qualify as an exempt organization under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall distribute the remaining assets to the federal government, or to a state or local government, for a public purpose, or such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Organization is located exclusively for such purposes as said Court shall determine.

 

 

Article 10: Amendments

        

Any proposed amendments to these By-Laws must be brought to the Board of Directors.  The Board shall provide notice to all voting members that the proposed changes shall be brought up at an upcoming general meeting.  The proposed amendment must be approved by a majority of the voting members present at the General Meeting.

 

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